10 Essential Tools for Virtual Assistants

10 Essential Tools for Virtual Assistants

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Almost every new Virtual Assistant or freelancer strives to cut down expenses as much as they possibly can. I get it. You are just starting and the money is tight.

I have put together a list of 10 tools (most are free) that you can use as a new Virtual Assistant or Freelancer.

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10 Tools Every Virtual Assistant Needs

Canva/ PicMonkey

Canva and PicMonkey make it easier to create graphics and the best part is you don’t have to be a graphics designer.

You can just pick the one that does it for you. Canva is more popular but PicMonkey also has its unique features. I paid for both last month because I needed some features from both platforms.

However, I usually use Canva.


This is an invoicing, accounting and time tracking tool. It is a great tool for freelancers and virtual assistants. FreshBooks allows you to track time spent on a project, invoice your clients, set up online payments, and collaborate with team members.

It integrates with a lot of apps like MailChimp, PayPal, Stripe, Shopify, Zapier, etc.

FreshBooks is currently having a huge sale. They are offering 60% off for 6 months to users who opt for month-to-month pricing and 70% off for the annual plan. Click here to get started.

Sale ends on 23rd October,2019.


Typeform makes easier for you to create online forms. You can create a questionnaire for onboarding clients and feedback forms.

After creating your form, you can then send the link to your client.


Trello is a productivity and organization tool. You can use Trello to put all your to-dos in one place. You can access it from both your laptop and phone. It has a free plan.

You can create separate boards for each client and link it to your Google Calendar.


Zoom is great for calls and meetings with your clients. You don’t have to share your phone number.


You can use SignRequest to sign contracts. It has a free plan that allows you to send up to 15 documents per month. How great is that!


LastPass makes it easier for clients to share their login details without you (virtual assistant) seeing their passwords. Here you can store your passwords and your clients’ passwords.

It provides a secure way of sharing sensitive information.


When I discovered GoogleDrive, I just fell in love. GoogleDrive makes easier for you to create documents, collaborate and easily share.

And the best part is you can access your documents from anywhere.

PayPal/ Stripe/ Flutterwave

Don’t we all love to get paid! Depending on where you are located you can use PayPal, Stripe or Flutterwave.

Flutterwave was created to provide a solution for African freelancers and business owners to receive money.

There are other payment options. The ones mentioned are just popular.


MailChimp is an email marketing tool that integrates with a number of apps. It is free up to 2000 subscribers.

If you are thinking of becoming a virtual assistant but don’t know where to start from grab this free e-book.

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